Writing a Resignation Letter

Writing a resignation letter needs to be done in a professional manner so you don't end up burning your bridges behind you. Although you may be tempted to spout off about everything that caused you stress at work and things that bothered you about the company, this is not going to be effective. Think of this as a permanent stamp that you will leave on the door as you walk away, and it will be the final impression the executive staff has of you. What if you end up working at another corporation and one of those executives joins you there? It will be more than a little awkward if you haven't left your previous place of employment with grace and a businesslike behavior.

Of course, you need to make sure that you tell them exactly when you are leaving. Let them know that you appreciated everything you learned there but are moving on to other opportunities. Keep the tone professional, upbeat, but never condescending. Consider what you would want to read if someone was leaving your own company and how each of these phrases might sound to you. Even if you don't like the person per se, you still have a responsibility to professional etiquette. Give them as much notice as you can so they have a chance to fill the position without any pauses in productivity. This is big for some companies because you may hold a key position there.

Reasons Why You're Leaving

You are not required to state why you are leaving in your letter specifically if you don't wish to. Usually, if you think it may cause more controversy than good, it's probably best to leave this information out. At least then, you know that everything is going to reflect better on you, your coworker and the current managerial team. It's enough to say that you are thankful for the chance to have worked there and leave it at that. Remember there may be a time in the future when you want to use someone here at this company for a reference and this is your final chance to make sure that happens successfully.

Using Sample Letters

For those who may have a hard time putting together their own letters, you can also find sample resignation letters on the web. These can be copied in your own way or just used as a foundation base for how to word something. However, they are free and you don't have to pay for anyone to fill them out for you. Just make sure you check it carefully, use a professional layout, and then personalize it to your specific situation. Even if you don't think of the base texts or paragraphs yourself, it will serve well for the job it's meant to do. You can also get some ideas on how to sign this letter if that is a difficulty for you as well. These little tips are invaluable for someone who is angry but wants to keep that in check.

Finally, when you are writing a resignation letter, do not turn it in the first day you write it. This is not a time to let passion and emotion take over. In fact, you should write your first draft, then come back to it later for another review. Once you think it's finished, set it aside overnight. The next day, take another look at it and see if you feel the same way or want to make some changes. This will give you a fair chance to get rid of anything caustic or emotionally charged before you actually submit it.